At HICOM Engineering, we believe responsible business practices begin with integrity, accountability and mutual respect. These values guide how we work with our vendors, suppliers, contractors and business partners.
As part of the DRB-HICOM Group, we are committed to upholding high ethical standards across our business relationships. The DRB-HICOM Vendor Code of Conduct outlines the principles and expectations that guide our partners in conducting business responsibly and ethically.
Our Guiding Principles
All vendors are expected to comply with applicable laws and regulations, their contractual obligations and the requirements set out in the Vendor Code of Conduct. Together, we can build an ethical, responsible and sustainable supply chain.
Promoting workplace safety, environmental responsibility and sustainable practices.
Respecting human rights, fair labour practices, employee wellbeing and community development.
Upholding integrity, transparency, accountability and ethical business conduct.
Anti-Bribery & Anti Corruption (ABAC)
Integrity in Every Action
Our Anti-Bribery and Anti-Corruption (ABAC) Policy applies to our Board of Directors, Top/Senior Management, employees and business associates. We are committed to complying with all applicable anti-bribery and anti-corruption laws, including the Malaysian Anti-Corruption Commission Act 2009.
We encourage anyone who becomes aware of suspected bribery, corruption or improper conduct to raise their concerns in good faith through the established DRB-HICOM Group whistleblowing channels.
Our Approach to Integrity
We are committed to:
- Prohibiting bribery, corruption and other improper business practices;
- Complying with applicable laws, regulations and internal requirements;
- Identifying and managing bribery and corruption risks;
- Maintaining appropriate controls, oversight and governance;
- Providing ongoing training and communication; and
- Encouraging concerns to be raised in good faith through established whistleblowing channels.
The five T.R.U.S.T. principles underpinning HICOM Engineering’s ABAC Programme.
T
Top-Level Commitment
R
Risk Assessment
U
Undertake Control Measures
S
Systematic Review, Monitoring and Enforcement
T
Training and Communication
Together, we share the responsibility of protecting HICOM Engineering’s integrity and maintaining the trust of our employees, customers, business partners and stakeholders.
Whistleblowing Channel
Speak Up with Confidence
At HICOM Engineering, we are committed to fostering a culture of integrity, transparency and accountability. We encourage employees, vendors, business associates and members of the public to report any attempted, suspected or actual misconduct, including bribery, corruption, fraud, abuse of authority and other improper business practices.
Concerns may be raised in good faith, including anonymously, through the following DRB-HICOM Group Whistleblowing Channels.
Whistleblowing Hotline
1-800-88-2005
Email
whistleblowing@drb-hicom.com
By Letter
Board Audit Committee Chairman or Head of Group Internal Audit & Integrity Division
Level 5, Wisma DRB-HICOM
No. 2, Jalan Usahawan U1/8
Seksyen U1
40150 Shah Alam
Selangor Darul Ehsan
Whistleblowing Boxes
Located at Levels 1 and 5, Wisma DRB-HICOM
All reports and disclosures will be handled confidentially. Appropriate measures will be taken to protect the identity of the whistleblower and other individuals involved or referred to in the report.
Confidentiality and Protection
All reports will be handled confidentially, with information only shared with other parties in accordance with what is permitted by law.
HICOM Engineering is committed to protecting individuals who raise genuine concerns in good faith from retaliation, victimisation or unfair treatment, in accordance with the Whistleblowing Policy.
PDPA
Protecting Your Personal Information
At HICOM Engineering, we respect your privacy and recognise the importance of protecting personal data entrusted to us.
- Definitions:
- “Us”, “our” and/or “we” means DRB-HICOM Berhad and members of its group of companies, including its subsidiaries, associated, related and affiliated companies as well as their subsidiaries, associated and affiliated companies, both local and international, whether present or future (“DRB-HICOM Group of Companies”) and shall include our agents, employees, contractors, and sub-contractors. To view the list of DRB-HICOM Group of Companies, please click here;
- “PDPA” means Personal Data Protection Act 2010 (Act 709) and any and all subsidiary legislation, regulations, and/or orders made thereunder and as may be supplemented from time to time and any guidelines and/or directives issued by any relevant authority;
- “Personal data” has the meaning assigned to it under the PDPA;
- “Processing” shall have the meaning assigned to it by the PDPA; and
- “Products and/or services” means any products, goods, items, services, websites, applications, amenities, and/or facilities provided by us.
- Your personal data will be processed by us or by parties acting on our behalf. Such personal data will include (but will not be limited to) your name, national registration identity card number, passport number, nationality, race, birth date, age, gender, address, telephone number, e-mail address, religious beliefs, medical records, criminal records, affiliations, political beliefs, and any other information relating directly or indirectly to you or which may be used to identify you.
- We may process your personal data for the following purposes:-
- To provide you with products and/or services and any other purpose relating to our provision and/or your usage of said products and/or services;
- To maintain internal records;
- To verify your identity;
- To contact you;
- To respond to your queries, if any;
- To enable you to enter into a contract with us;
- To carry out research and analysis;
- To conduct marketing and promotion;
- To conduct audits, investigations, or any other inquiry;
- To conduct any legal proceedings or in relation to any legal action;
- To prevent any unlawful act;
- To carry out any action provided for by law or required by an authority; and
- To achieve any other purpose which, in our estimation, is necessary and/or reasonable in the circumstances.
- We may collect your personal data from the following sources:-
- From you;
- From your usage of the products and/or services;
- From any communication provided by you to us;
- From any publicly available source; and
- From any third party.
- You have the right to request access to and to request correction of your personal data. We reserve the right to refuse any request for access or correction to your personal data. To exercise this right, or if you have any inquiries or complaints regarding the processing of your personal data, please contact us using the contact information provided in this document. Note that your exercise of the aforesaid right may have effects on our provision of the products and/or services (such effects may include the non-provision of the products and/or services) to you, and we are not liable for any loss, damage, or any other liability resulting directly or indirectly from such effects.
- We may disclose your personal data for the purposes described in item 3 above to the following parties:-
- A party to whom disclosure is provided for under law or required by an authority;
- Parties or entities in the DRB-HICOM Group of Companies;
- Our business partners, service providers, and suppliers;
- Auditors, consultants, accountants, lawyers, or advisors; and
- Any other party to whom disclosure is, in our estimation, necessary and/or reasonable in the circumstances.
- You have the right to limit our processing of your personal data. To exercise this right, please contact us using the contact information provided in this document. Note that your exercise of the aforesaid right may have effects on our provision of the products and/or services (such effects may include the non-provision of the products and/or services) to you, and we are not liable for any loss, damage, or any other liability resulting directly or indirectly from such effects.
- The personal data you provide to us is obligatory and necessary in order for us to provide you with the products and/or services. Any failure to provide such personal data may have effects on our provision of the products and/or services (such effects may include the non-provision of the products and/or services) to you, and we are not liable for any loss, damage, or any other liability resulting directly or indirectly from such effects.
- We take precautions, including administrative, technical, and physical measures, to safeguard your personal data against loss, theft, and misuse, as well as against unauthorised access, disclosure, alteration, and destruction. We also regularly review and implement up-to-date technical and organisational security measures when processing your personal data.
- We will retain your personal data in accordance with this Privacy Notice and/or the terms and conditions of your agreement(s) with us for the duration of your relationship with us, or as needed to provide you with our products and/or services. We may also retain your personal data as necessary to fulfil our obligations to you, or as required by applicable law and our internal data retention policies.
- Our products and/or services are neither directed at nor intended for individuals under the age of 18. We generally collect personal data relating to minors only from their parents or with parental consent. We do not knowingly collect personal data directly from such individuals. In the event we become aware that we have inadvertently collected personal data from a minor without the appropriate consent, we will take prompt steps to delete such personal data, where required by law.
Mohd Fa’isal bin Ab Karim
Manager, Risk and Compliance
faisal@hicom-engineering.com
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